Using my experience of setting up a good audio system at home, I started thinking about and planning some improvements to the audio in our DCCN meeting rooms. When listening to meetings from home, the in real-life attendees are more difficult to hear and understand than the other online attendees. The experience with that is overall quite OK, but its microphone is simply not so good. One of the core components to support hybrid meetings in the DCCN meeting rooms is a Meeting Owl, which is a smart 360-camera combined with a directional microphone and a speaker. Spontaneously talk between live participants is easy, but the online participants should be able to hear everything without extra strain and be able to chime in. We quickly learned that to ensure lively discussions, real-life and online attendees should be able to hear each very well.
In our MEG meeting and the hackathon we have experimented with different aspects of hybrid meetings and documented our findings. Consequently, I expect that we will not all of a sudden switch back to in real-life meetings, but rather we will have a (possibly infinite) period in which some people attend in real-life, and others online. The chat is used to post background material, links to relevant papers, etc. Everyone can share their screen much easier. previous colleagues that want to keep their connection and contribute to the Donders knowledge and culture. It is rather trivial to have people join from abroad, e.g. The travel time is much less, making it easier to quickly join a meeting that otherwise would be held on the other side of campus. However, there are a few aspects of online meetings that I value and hope to can maintain. Now that many people are vaccinated, we expect/hope that we’ll soon be able to get back to the university for work. Initially it took us some time getting used to doing our group meetings online, but by now we know how to make those pleasant, inclusive and efficient. During the last 1.5 year I have been working mostly from home, as all of my direct colleagues.
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